what is an outstanding check

Like business checks, personal checks are generally considered invalid after six months . Outstanding personal checks can cause budgeting problems, but you may have an easier time reminding a friend or family member to cash a check than a business payee. Businesses must track outstanding items to avoid breaking unclaimed property laws. If payments to employees or vendors remain uncashed, they eventually must turn over those assets to the state.

  • If the outstanding check is less than six months old, you should not write another check.
  • It’s fine to contact the recipient after a few weeks to find out if they’ve lost the check or when they plan on cashing it.
  • This is why your bank accounts need to be reconciled with the bank statement.
  • A check is a financial instrument that authorizes a bank to transfer funds from the payor’s account to the payee’s account.
  • There’s always potential to make an error while doing your bookkeeping.

After getting the stop payment, mark the entry in your register as voided. Our mission is to empower readers with the most factual and reliable financial information possible to help them make informed decisions for their individual needs. Our writing and editorial staff are a team of experts holding advanced financial designations and have written for most major financial media publications. Our work has been directly cited by organizations including Entrepreneur, Business Insider, Investopedia, Forbes, CNBC, and many others. We follow strict ethical journalism practices, which includes presenting unbiased information and citing reliable, attributed resources. Finance Strategists is a leading financial literacy non-profit organization priding itself on providing accurate and reliable financial information to millions of readers each year.

Outstanding Checks – City Treasurer’s Office

Oftentimes, a check may have been written by a company, recorded in the general ledger, but not yet shown on the company’s bank account statement. For example, a check may have been written and recorded by a company on December 31. The reconciliation process will identify these differences as due to outstanding checks. A common problem for the payer is keeping sufficient cash in a bank account to pay off all outstanding checks, since a few residual checks may not be cashed for a long time . When a business writes a check, it deducts the amount from the appropriate general ledger cash account.

If the old check isn’t six months old, or if you want an extra layer of protection, two strategies can protect you. Khadija Khartit is a strategy, investment, and funding expert, and an educator of fintech and strategic finance in top universities. She has been an investor, entrepreneur, and advisor for more than 25 years.


It’s a way of making sure that you and your bank agree about your account balance and available funds. It can be tricky to balance a checkbookand we have a worksheet with step-by-step instructions to help you. The University makes a concerted effort to resolve all outstanding checks which are outstanding for at least four months and are greater than or equal to $25. A form letter is sent to the vendor or payee asking them if they received the check and asks them which action should be taken.

what is an outstanding check

Adjusting entries are required in cash-basis accounting only. But before sending one, ask the payee to return the old check in order to eliminate the possibility that they’ll deposit both checks either intentionally or unintentionally. If the amount is large enough to cause problems, or if you’re dubious of the payee, considerasking your bank to stop paymenton the old check. Investing in alternative assets involves higher risks than traditional investments and is suitable only for sophisticated investors. Alternative investments are often sold by prospectus that discloses all risks, fees, and expenses.

How Outstanding Checks Work

All outstanding checks are written off into a holding account after at least a year. At the end of seven years, the money is turned over to the Unclaimed Property Division of the State of Illinois. The money is no longer under the control of the University at this point. The Unclaimed Property Division of the State of Illinois publishes in the major newspapers in Illinois a list of payees which have been turned over to them. An adjusted trial balance proves the equality of the total debit balances and the total credit balances. A statement used to reconcile or adjust the book balance of the business entity according to the balance of the passbook is known as bank reconciliation statement.

what is an outstanding check

The credit side of the cash book is debited when an unpresented check is issued. This reduces the bank balance in the cash book.However, on the date of printing or preparing a Bank Reconciliation Statement, we will debit the amount of the check. When a check is issued to a creditor or third party, it is immediately recorded in the bank column on the credit side of the cash book.

Outstanding Deposit: The Basics for Small Business

Contact the recipient of the check and find out how they want to handle it. Inform them that you put a stop payment on the check you gave them. Contact the recipient of the check and ask if they lost the check or when they plan outstanding checks on cashing it. If they lost the check, contact your bank right away. Our team of reviewers are established professionals with decades of experience in areas of personal finance and hold many advanced degrees and certifications.

what is an outstanding check

Leave a Reply

Your email address will not be published. Required fields are marked *